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Manager of Finance & Administration

The Burlington Performing Arts Centre

The Burlington Performing Arts Centre (BPAC) is a vibrant, Gold LEED Certified venue, a presenter, a cultural developer, an educator and a community hub. The facility features a 720-seat Main Stage; a 165-seat Community Studio Theatre; a bright and spacious Family Lobby and an outdoor Plaza. BPAC presents a diverse season of professional entertainment, featuring over 70 performances each year in every genre, as well an Education Series, festivals, workshops and community engagement events. BPAC is also a rental facility, working with local community groups, promoters, dance competitions, corporate events and more.

Position Summary

The Manager of Finance & Administration acts as The Burlington Performing Arts Centre’s (‘BPAC’) lead on all financial administration, budgeting and HR administration. The incumbent reports directly to the Executive Director and liaises with the Board of Directors and BPAC staff. Duties include general accounting, financial forecasting, operations accounting, tax compliance, budget preparation, cash management and charitable receipting. This role also performs executive assistant duties for the Executive Director.

Key Responsibilities:
  • Responsible for the day to day financial activities of the organization including payables, invoicing and receipt of revenues. Takes or recommends corrective action as needed. Makes any necessary adjustments in SAP
  • Prepares monthly financial statements for BPAC’s Executive Director and Board
  • Responsible for the preparation, monitoring and enforcement of financial policies, procedures and internal financial controls
  • Prepares annual budget and works with the Executive Director to budget completion including input to SAP and obtaining Board and Council approvals
  • Monitors and provides assistance with all of BPAC’s financial concerns, including but not limited to operating and capital budgets, and special project and events budgets
  • Monitors expenditures and cash flows against budget and prepares forecasts on an on-going basis.
  • On a monthly basis reconciles balance sheet accounts, admissions revenues between SAP and TixHub, and project revenues from records to SAP
  • Liaises with the City of Burlington and the external auditors on BPAC’s financial matters
  • At year-end, prepares draft annual financial statements in good form and acts as liaison with auditors to obtain an unconditional audit opinion. Follows through with the Executive Director to obtain Audit Committee and Board approval of the audited statements and auditor’s management letter.
  • Responsible for timely payment and tracking of all artist fees per artist contracts
  • Responsible for reconciling, by individual presenting series performance, admissions revenues versus artist costs and related technical and front of house expenses
  • Maintains and consolidates various statistical information for BPAC’s operations including but not limited to rental and ticket sales data.
  • Prepares annual reporting as required such as Charitable Donations Return and T4A-NR slips
  • Serves as a resource to staff and Board on financial and business planning matters
  • Serves as Executive Assistant to Executive Director by taking minutes at board meetings, assisting with grant report backs, administrator for staff purchase cards, administrator for benefit and pension plan management, tracking staff attendance, updating signing authority as required, handling mail and other duties as required.
Education and Experience:
  • A bachelor’s degree in Business Administration, with emphasis on finance, accounting and planning course work or an equivalent combination of education and experience
  • 10 years experience in accounting and finance responsibilities, with 5 or more of those years within a not-for-profit environment, preferably in the cultural sector
  • 2 years experience with SAP computerized accounts
  • CPA designation, although not required, would be an asset
Specific Competencies:
  • General not-for-profit administration
  • Strategic planning and financial analysis
  • Not-for-profit accounting principles and auditing standards
  • Financial implications of taxation, investments, cash management, insurance, benefit and pension plan administration
  • Demonstrated knowledge and experience with SAP computerized accounts
  • Proficiency with MS Word and Excel spreadsheets
  • Understanding of Board relations and governance, and ability to communicate effectively with Board and Staff
  • Solid interpersonal skills with a high level of professionalism, and the ability to foster positive working relationships
Hours of Work

Full-time salaried position, based on 40 hours per week.

Salary Range

Competitive and commensurate with experience, plus a comprehensive benefits package.

Please submit covering letter and curriculum vitae to bpacjobs@burlington.ca
Reference Manager of Finance & Administration in the subject line. No phone calls please.

Closing Date

Applications must be received by 5pm on Monday, September 23rd, 2019. We thank all applicants, however only candidates selected for an interview will be contacted.

The Burlington Performing Arts Centre is proud to be an equal opportunity workplace. We celebrate diversity and are committed to an inclusive environment for all employees, volunteers, patrons and artists.

Bartender (Casual, Part-Time)

The Burlington Performing Arts Centre

The Burlington Performing Arts Centre (BPAC) is a vibrant, Gold LEED Certified venue, a presenter, a cultural developer, an educator and a community hub. The facility features a 720-seat Main Stage; a 165-seat Community Studio Theatre; a bright and spacious Family Lobby and an outdoor Plaza. BPAC presents a diverse season of professional entertainment, featuring over 70 performances each year in every genre, as well an Education Series, festivals, workshops and community engagement events. BPAC is also a rental facility, working with local community groups, promoters, dance competitions, corporate events and more.

Position Summary

Reporting directly to the Audience Services Manager, the incumbent is responsible for delivering service excellence in all aspects of beverage and food operations at the venue. Bartenders are responsible for friendly, efficient, and professional service pre-show, at intermission, post-show, and at rental events as directed. Bartenders are also responsible for bar operations including setup, restocking and clean up. The position manages cash, inventory and financial transactions and reconciliations. The position also requires adherence to the Liquor Licence Act, BPAC policies, and emergency protocols.

Key Responsibilities:
  • Setting up bar stations for service
  • Serving drinks and concession items, following policies, best practices, and Liquor Licence Act
  • Processing financial transactions, including high volume cash transactions, making accurate change, and processing debit and credit card payments on POS terminal
Education and Experience:
  • Minimum two years’ experience working in a comparable high volume food and beverage environment or arts venue.
Specific Competencies:
  • Smart Serve Certified, and of legal age to serve alcohol in Ontario (18+)
  • First Aid training an asset
  • Commitment to providing superior customer service while displaying professionalism, a calm and courteous demeanour, and a friendly and approachable manner
  • Excellent math and money-handling skills
  • Ability to work well in a team, with exceptional attention to detail
  • Able to lift and carry items weighing up to 50 lbs.
Hours of Work

Part-time casual employment. Hours are conditional upon programming, and are both weekly and seasonally variable. Evening, weekend and holiday work is required, as well as occasional daytime shifts.

Hourly Wage

Range: $15.00 – $15.25/hour

Please submit cover letter and curriculum vitae to bpacjobs@burlington.ca
Reference Bartender in the subject line. No phone calls please.

Closing Date

This posting is for current and future opportunities and will be filled on an as needed basis. Applications will be considered for any openings that become available between now and December 31, 2019.

The Burlington Performing Arts Centre is proud to be an equal opportunity workplace. We celebrate diversity and are committed to an inclusive environment for all employees, volunteers, patrons and artists.